Privacy Policy

Version: Launch v1 Effective Date: May 12, 2026 Applies To: Taskologic, Flo, FloHQ, and related services operated by Testamplify LLC

This document is a launch-ready business/legal template and should be reviewed by qualified legal counsel before public release.

1. Overview

This Privacy Policy explains how Testamplify LLC collects, uses, stores, shares, and protects information when you use Taskologic, Flo, FloHQ, websites, applications, APIs, AI features, live sessions, moments, memory, followups, and related services.

Because Flo and Taskologic may process business conversations, transcripts, recordings, files, operational memory, decisions, tasks, and followups, we take privacy and transparency seriously.

2. Information We Collect

Account Information

We may collect:

  • name
  • email address
  • password or authentication credentials
  • profile image
  • organization or workspace name
  • role or permission level
  • billing and subscription metadata

Workspace and Product Data

We may collect and process:

  • projects
  • tasks
  • documents
  • chats
  • comments
  • activity logs
  • moments
  • meeting/session metadata
  • followups
  • operational memory entries
  • workspace settings
  • user invitations
  • admin controls

Flo Live, Recordings, and Transcripts

If you use Flo Live or recording features, we may process:

  • audio
  • video
  • screen or session metadata
  • transcripts
  • summaries
  • timestamps
  • decisions
  • action items
  • speakers or participants
  • followups
  • meeting recordings where enabled

Uploaded Files

You may upload files, images, audio, video, documents, PDFs, or other content. We process these files to provide storage, preview, AI analysis, search, memory, or workflow features.

AI Inputs and Outputs

When you use AI features, we may process:

  • prompts
  • queries
  • transcripts
  • documents
  • workspace content
  • AI-generated summaries
  • AI-generated followups
  • AI-generated task suggestions
  • AI-generated memory entries

Technical and Usage Data

We may collect:

  • device information
  • browser type
  • IP address
  • log data
  • referring pages
  • session activity
  • feature usage
  • error logs
  • performance data
  • approximate location based on IP address

Payment Data

Payments may be processed by third-party payment providers. We do not store full payment card numbers. We may store billing status, subscription plan, invoice metadata, and payment confirmation details.

3. How We Use Information

We use information to:

  • provide the Services
  • authenticate users
  • manage workspaces
  • enable live sessions
  • generate transcripts and summaries
  • analyze moments
  • extract decisions and followups
  • power operational memory
  • create tasks and projects
  • improve product performance
  • prevent abuse and fraud
  • provide support
  • process payments
  • enforce policies
  • comply with legal obligations

4. AI Processing

AI features may use Customer Content to generate summaries, extract action items, identify decisions, classify moments, assist with search, and provide operational recommendations.

We do not represent AI outputs as guaranteed accurate. Users should review AI outputs before relying on them.

Depending on configuration and vendor relationships, AI processing may involve third-party model providers. We aim to use reasonable safeguards and vendor controls appropriate for the Services.

5. Legal Bases and Business Purposes

We process information for legitimate business purposes, contract performance, user consent where required, legal compliance, security, and product improvement.

6. How We Share Information

We may share information with:

  • hosting providers
  • database providers
  • AI model providers
  • analytics providers
  • payment processors
  • video/live session infrastructure providers
  • email and notification providers
  • customer support tools
  • legal, security, or compliance advisors
  • authorities when required by law

We do not sell Customer Content.

7. Cookies and Tracking

We use cookies and similar technologies for authentication, security, preferences, analytics, performance, and product improvement. See our Cookie Policy for details.

8. Data Retention

We retain information for as long as needed to provide the Services, comply with legal obligations, resolve disputes, enforce agreements, maintain backups, and support legitimate business purposes.

Workspace admins may be able to configure retention settings for certain content, including recordings, transcripts, moments, and memory features.

9. Data Deletion

Users or workspace admins may request deletion of certain data, subject to account ownership, workspace permissions, legal requirements, backup retention, billing obligations, and security needs.

10. Security

We use reasonable administrative, technical, and organizational measures to protect information. No system is completely secure, and we cannot guarantee absolute security.

11. International Users

Information may be processed in countries different from where you live or work. By using the Services, you understand that information may be transferred and processed according to this Privacy Policy.

12. Children

The Services are not intended for children under 13 or the minimum age required by applicable law. We do not knowingly collect personal information from children.

13. Your Rights

Depending on your location, you may have rights to access, correct, delete, export, restrict, or object to certain processing of your personal information.

To exercise rights, contact legal@taskologic.com.

14. Changes to This Policy

We may update this Privacy Policy. Material updates will be posted on our website or communicated through the Services where appropriate.

15. Contact

Email: legal@taskologic.com